Administrative Assistant
- Location: Albany, NY
- Start Date: 5/5/2025
- Job ID: 25-00875
- Posting Date: 5/5/2025
- Job Type: Direct Placement
Responsibilities
Administrative Assistant - Under the direction of the Master Specification Manager in the Division of Design and Construction at the NYS Office of General Services, the Master Specification Assistant Coordinator will:
• Tracking and processing of product submittals, RFI's, Information Bulletins and change orders
• Tracking of action items, conformance to construction management plans
• Processing and distribution of meeting minutes
• Tracking project milestones and closeout
• Processing and distribution of security background checks and gate pass information
• Review specifications and bidding contracts
• Preparation of documentation for contract awards and providing general assistance and support to within the Division of Contract Management
Qualifications
While not required, the ideal candidate will possess the following qualifications:
Administrative Assistant - Under the direction of the Master Specification Manager in the Division of Design and Construction at the NYS Office of General Services, the Master Specification Assistant Coordinator will:
• Tracking and processing of product submittals, RFI's, Information Bulletins and change orders
• Tracking of action items, conformance to construction management plans
• Processing and distribution of meeting minutes
• Tracking project milestones and closeout
• Processing and distribution of security background checks and gate pass information
• Review specifications and bidding contracts
• Preparation of documentation for contract awards and providing general assistance and support to within the Division of Contract Management
Qualifications
- Minimum (7) years of experience as an Administrative Assistant or an Office Manager
- Proficiency in office programs and procedure
- Ability to draft letters, prepare specialized meeting agendas
- Organization of meetings including scheduling, distribution of agenda and of minutes of the meetings.
- Ability to create spreadsheets, organization charts, meeting agendas
- Advanced experience with Windows, Outlook, Excel, Word and electronic documentation and filing necessary
- Potential travel occasionally for meetings/training given to satellite offices or Contractors within NYS
While not required, the ideal candidate will possess the following qualifications:
- 1+ years working in the design and/or construction space (e.g. Design Engineer, Construction Contract Administration, General Contracting, Engineer in Charge, Landscape Architect, etc.), with exposure to the use of Master Specifications
- Previous experience working on Master Specification updates
Posted by Matthew Lemay
Technical Recruiter
(800) 821-4644 x
Technical Recruiter
(800) 821-4644 x
